The time type matches the planned data. Information about the time of arrival and departure from work of each employee is recorded in the attendance register.
In this publication we will look at:
- In what cases can the report be used? Report card, and in which cases you can’t do without a document Report card ;
- purpose of the document Individual schedule ;
- Let's see if it's possible to take into account time in 1C: ZUP 3.
Case No. 1. General scheme for recording time and using the Timesheet report
There is an employee’s planned and actually worked time. In the program, these types of time are taken into account using different objects:
Planned time is taken into account using:
- Employee work schedules , which are compiled a year in advance.
- Documenta Individual schedule , which is used if you need to make some changes to an employee’s work schedule for a month (another period). It will determine the standard time for the month.
Actual operating time can be recorded:
- “Method of deviations” - when only documents are entered that record deviations from the employee’s schedule ( Sick leave , Vacation , Business trip etc.). In this case, based on the introduced deviations, the time worked by the employee is determined.
- Document Report card. This document in the program should be used only if it is impossible to take into account the time actually worked by the employee in any other way. In all other cases, it is necessary to take into account the time using the “deviation method” and use the report Report card .
- Document Salary calculation data . The appearance of this document is customizable in Initial data entry template . This is a kind of document replacement Report card. With this document you can take into account time in summary form. But in current versions of 1C:ZUP (3.1.4), consolidated time tracking cannot be recommended if an employee fails to appear due to an error in the program.
In this case, a user with rights Personnel officer can make a report Time sheet (T-13) before wages are calculated. That is, the time worked by the employee can be seen without submitting a document Report card :
Default report Report card placed in the section Salary. If necessary, a user with rights Administrator can configure the placement of this report in the section Personnel :
Case No. 2. Reflection of deviations in the “Ticket” report
Let's consider a scheme for recording the time of no-shows by users with the rights Personnel officer And Calculator :
When a user with rights Personnel officer conducts a document of non-appearance (this may be Sick leave sheet , Vacation , Business trip etc.), then this information is immediately reflected in the report Report card. In our example, the document is posted Sick leave sheet And Vacation. After this, information about no-shows is reflected in the report Report card :
Approval and execution of the document of non-appearance Calculator necessary in order for payment to be calculated for days of absence (where necessary) and the period of absence to affect the calculation of wages (i.e. for displacement to work).
Case No. 3. Reflection of work on holiday weekends in the “Timesheet” report
Let's look at how it is reflected in the report Report card time of overtime work, which is recorded by documents and Working overtime .
After carrying out these documents by a user with rights only Personnel officer, the time is not yet included in the report Report card. Data on hours worked in excess of the norm will appear in the time sheet only when the document Work on weekends and holidays or Working overtime will be approved Timekeeper or Calculator . Note that the rights Timekeeper can also be assigned to a user with HR rights; in this case, the HR manager will be able to immediately enter and approve these documents.
In our example, a user with rights Personnel officer draws up a document Work on weekends and holidays . In this case, the user does not have the option to select the checkbox Time taken into account :
Therefore, working hours on weekends are not reflected immediately in the report. Report card .
This checkbox is available to users with rights Calculator or Timekeeper. After checking this box on March 05 in the report Report card denoted as RV, and when calculating wages, accrual is made for work on days off:
Case No. 4. Using the “Individual Schedule” document
In this case, you can use the document Individual schedule (Patch – Time tracking – Individual schedule), which will replace the employee’s regular work schedule for the specified month.
User with rights Personnel officer document Individual schedule not available. It can be entered by a user with rights Timekeeper or Calculator. Another option is to expand the rights Personnel officer .
In our example, we will expand the rights of the user with the rights Personnel officer. To do this, in the section Administration – Setting up users and rights let's choose Personnel officer and include it in the access group Timekeepers :
After this, the user with rights Personnel officer an additional section appears in the interface - Salary where you can submit a document Individual schedule .
We indicate April 05 instead of a day off shift, and April 08 (per shift) - we move the day off. At the same time, the standard time per month (154 hours) does not change. When generating a report Report card the data comes from the document Individual schedule :
Since the section became available Salary, then the report Report card can be formed by selecting in this section Salary reports .
Case No. 5. Using the Timesheet document
Since the actual work time does not correspond to the planned one and changes cannot be reflected only by documents of absences, in this case it will be necessary to submit a document Report card (Salary – Time tracking – Time sheet). Before filling it out, you will need to formalize all paid no-shows using the appropriate documents ( Sick leave sheet , Vacation , Business trip etc.) so that payment for these days is calculated. And only after that submit the document Report card .
In our example, you first need to draw up a document Sick leave and then create the document Report card. Sick days will automatically be marked with the letter " B", all that remains is to enter the actual time worked by the employee (correct weekends to working days): May 11 - shift (Attendance - 13, Night - 2), May 14 and 22 - days off.
When trying to post a document Report card a message will be displayed stating that the actual time does not correspond to the planned time:
In order to make it possible to carry out the document Report card, user with rights Administrator In chapter Setup – Payroll should uncheck the box Check compliance of actual time with planned time :
Case No. 6. Using the “Ticket Sheet” document when using special working conditions
When employees work in hazardous working conditions, a special working conditions mechanism can be used. This mechanism is applied if during the working day an employee can work in different working conditions or the employee’s working conditions can change without changing the employee’s position.
To enable this feature, check the box in the organization's accounting policy Use special working conditions :
A special directory appears Working conditions (Settings – Enterprise – Working Conditions), where you can make settings according to the conditions. In our example, we create a new element Hot Shop, where we fill in the data in accordance with the conditions of the task:
When the working conditions mechanism works, it is possible to register an employee’s work in certain conditions only using a document Report card. At the same time, the appearance of the document Report card changes:
The inscription “Working conditions not specified” means that the employee works under the conditions for which he was hired.
In order to register that an employee worked on the same day under different working conditions, click on the desired date and check the box in the form that opens During the day, work was performed in different conditions and into the table Time data Enter information about working conditions and hours:
In order to record work for the whole day (June 16) in other conditions (Hot Shop), you should click on the date and in the form that opens, enter new working conditions in the field - Hot Shop with in the fields WITH And By indicate the date of work:
As a result, in the document Report card days of work in conditions other than usual will be marked with a different designation (in our example, the letters “GC”):
Document Territory, working conditions . Calculation of accruals for work in different conditions occurs in proportion to the time worked. And for each accrual base, its own percentage of the Allowance for hazardous working conditions is calculated. An explanation of the calculations can be obtained by clicking on the column Territory, working conditions .
Case No. 7. Using the “Table of Records” document when using separate territories
Since an employee, according to the terms of the task, can work all or part of the day in different territories and the organization does not plan to change his department at this time, in this case it is convenient to use the mechanism of separate territories.
To connect it, you should check the box in the organization’s accounting policy Use separate territories :
After this, a directory appears in the program Territories (Settings – Enterprise – Territories). Territories are an independent classification that appeared in addition to the directory Divisions . For each territory, you can specify your registration data and/or special territorial conditions. This directory is configured for each organization separately.
In our example, a new element is created - Remote Warehouse No. 2, in which registration data is indicated:
When using the territory mechanism, movement between territories can be carried out using:
- document Personnel transfer ;
- special document - Moving between territories ;
- document Report card, which is indispensable if an employee works in different territories during one day.
Document type Report card When you enable the accounting settings for separate territories, the following changes:
The inscription “Territories not specified” means the employee is working at his workplace.
In order to register that an employee worked on the same day in different territories, click on the desired date and check the box in the form that opens During the day, work was carried out in different areas and into the table Time data enter information about work in different territories. This is how the data for July 08 will be filled in:
In order to record work for the whole day (July 13) in another territory, you should click on the date and in the form that opens, enter new working conditions in the field - Remote warehouse No. 2 and in the details WITH And By indicate the day of work:
As a result, in the document Report card days of work in different territories will be marked with a different designation (in our example, the letters “C2”):
Document Calculation of salaries and contributions also changes its appearance - an additional column appears in it Territory, working conditions . Calculation of accruals for work in different territories occurs in proportion to the time worked. An explanation of the calculations can be obtained by clicking on the column Territory, working conditions .
Case No. 8. Registration of time using the document “Data for salary calculation” (by day)
A kind of document replacement Report card can serve as recording of work time using a document Salary calculation data , whose parameters are configured in the tab Types of time .
In chapter Settings – Initial data entry templates Let's create a template for types of time - work on the line and work on repairs. On the tab Types of time check the appropriate boxes: Repair work And Line work and switch Time is entered set to position One document for the whole month :
In chapter Salary – Data for salary calculation create a document Entering operating time on the line and repair (by day) . Each user fills out their own line.
The document looks like Report card. Let's fill it out:
According to the terms of our task, we register in the database Sick leave employee. It was introduced in order to check how the program works when documents of failure to appear and Salary calculation data .
Payment for work on the line will be:
- 60 (hours of work on the line) * 200 (cost of an hour of work on the line) = 12,000 rubles.
Payment for repair work is equal to:
- 12 (hours of work during repairs) * 100 (cost of an hour of work during repairs) = 1,200 rubles.
When entering information about working hours by day through a document Salary calculation data and in the event of a no-show, time recording and payment calculations are carried out correctly.
Case No. 9. Registration of time in summary and problems in calculations when no-shows occur
In order for the document Salary calculation data Initial data entry template on the tab Types of time after specifying the types of time to be recorded (in our case - Line work and Repair work), check the box Overall for the period :
In the journal Salary calculation data document should be submitted Template
If the employee does not have any absences or there are absences that begin on the first days of the month or end on the last days of the month, then in this case the document Calculation of salaries and contributions time and calculation are correct. If these conditions are not met, the time worked is doubled.
Because of this error, in current releases of 1C:ZUP 3 (3.1.4) it is not recommended to keep track of time in a consolidated manner.
Case No. 10. Registration of time in summary when working on weekends and holidays and problems in calculations when no-shows occur
In order for the document Salary calculation data time should be recorded in summary form Initial data entry template on the tab Types of time after specifying the types of time to be registered (in our case – Attendance), check the box Overall for the period :
In the journal Salary calculation data document should be submitted Template, in which the time is indicated by day and hour in summary form:
Document Work on weekends and holidays The employee’s work is recorded on his day off – August 12, 2017 for 6 hours:
In this case, when calculating wages for August 2017 for an employee Payment according to salary will not be calculated:
To correct the situation, accounting of holidays can be done through a document Salary calculation data . For this purpose in Initial data entry template on the tab Types of time check the boxes for time types: Holidays And Holidays without increased pay :
In the journal Salary calculation data You must fill out information about the employee’s work on his day off within 6 hours:
Document Work on weekends and holidays will be removed from the event.
After this in the document Calculation of salaries and contributions amount for Payment according to salary will be calculated, but if there are no-shows that do not start on the first days of the month or end on the last days of the month, the document Calculation of salaries and contributions The time worked will be doubled.
Dear Colleague, good afternoon!
We inform you that today - June 23 (Thursday) at 13:00 Moscow time there will be a second live broadcast on ZUP 3.0 (3.1)!
Today Elena Gryanina will give live answers to questions that were asked during the seminar
We are confident that this collection will not leave indifferent any user of ZUP 3.0
1. When printing the “Acceptance Order (T-1)”, the prefix does not appear in the document number. Is it possible to customize the output of the prefix in a printed form?
Yes, in ZUP 3.0, the output of the prefix in a printed form can be configured. To do this, you need to open “Additional settings” (menu section “Settings”) and uncheck the “Remove organization and information security prefixes from personnel order numbers” checkbox. In the same window there are other settings for printed forms, as well as settings for organizing employees in list documents.
2. Please tell me where in ZUP 3.0 I can see a detailed report on employee vacations and the balance of vacations? (In ZUP 2.5 there was a “Vacation Certificate” where it was visible for what periods and when the vacation was used, as well as the current balance).
In ZUP 3.0, more standard reports have appeared for tracking both the releases themselves and balances. In the employee card (the “Employees” directory), on the “Absences” tab, you can call up the printed form “Certificate on employee leaves.” This is an analogue of the report that was in ZUP 2.5.
But besides this, a number of reports appeared in 3.0: “Vacation balances”, “Vacation balances (briefly)”, “Actual vacations”. These reports can be found in the menu section “Personnel” - “Personnel Reports”.
3. Please tell me whether it is possible in ZUP 8.3 to set up a summary of the accrual and deduction of salary for a quarter, half a year, etc. It generates only for a month or, if you set a period, it is divided into months.
Yes, you can. You need to slightly customize the “Full summary of accruals, deductions and payments” report. To do this, you need to open the report, go to its settings (the “Settings” button), go to the “Advanced” view and on the “Structure” tab remove the grouping by “Accrual month”. To do this, you should open the line “Accrual month, organization” for editing and in the window that opens, uncheck the “Accrual month”. Close and generate the report. You can save this version of the report so that you do not have to make this adjustment each time.
4. During the first synchronization, will all data for all years be uploaded from the ZUP to the BP? Or is it possible to somehow set up an upload restriction so that data for those years that are already in the Accounting program are not uploaded (previously I entered them manually)?
This possibility exists. At the stage of setting up synchronization, the step “Configuring data synchronization parameters” will be performed. At this step, you will see a link “Edit upload rules” at the bottom of the window. Click on it and a window will open in which you need to indicate the “Start date for using the exchange.” All documents with a date less than the date specified here will not be uploaded. This date must be configured twice, both for the rules for sending to Accounting and for the rules for sending to ZUP.
5. When calculating insurance premiums for pests, one-time charges are ignored. Can you tell me where this database is configured?
When posting the “One-time accrual” document, information about income is recorded in the “Income accounting for calculating insurance premiums” register. If, when checking out the document, the program sees that this employee works in a staff position that provides for harmful/difficult working conditions, then the column “Subject to contributions for those employed in jobs with early retirement” will be filled in the register.
Most likely, this item in your register is not filled in, so when calculating contributions in the document “Calculation of salaries and contributions”, the one-time accrual is not taken into account. This could happen for the following reason: You first made a one-time accrual, and only then configured the staff unit to provide for harmful/difficult conditions.
To solve this problem, it is enough to re-perform the One-time accrual and then recalculate the contributions.
6. Is it possible in ZUP 3.0 to print order T-6 for maternity leave? I did not find such a form in the Sick Leave document.
Indeed, by default in the “Sick Leave” document, which reflects Maternity Leave, there is no such printed form. For it to appear, you need to configure the program. Go to the HR accounting settings (menu section “Settings” – “HR accounting”) and check the “T-6 for maternity leave” checkbox. After this, the printed form in the document will become available, and also after this Maternity Leave will be included in the T-2 employee’s Personal Card.
7. In ZUP 3.0, in the Production calendar, I clicked on the Fill in default button. As a result, all the holidays were cancelled. Only Saturdays and Sundays are reflected as non-working days. How can I return the originally filled calendar? Can this be done automatically without having to fill it in manually again?
Yes, of course you can. Most likely, when you clicked the “Fill in by default” button, you did not have the Code field filled in. You need to indicate “RF” in this field and the program will fill in all holidays, transfers and pre-holiday days in accordance with the law.
8. In the organization’s settings, I indicated the method of paying salaries “By crediting a card” and indicated “Salary project”. Entered employee personal accounts. But when generating the Statement, the personal accounts of employees are not filled out to the bank.
Most likely, in the document “Statement to the Bank” you did not indicate the “Salary Project” within the framework of which the statement is being generated. The fact is that ZUP 3.0 can keep records within several Salary projects at once and therefore it is necessary to clearly indicate which specific payment is being made.
9. Please tell me how to withhold unspent amounts on the advance report from an employee’s salary in 1C ZUP 8 3.0?
For this purpose, ZUP 3.0 provides a special standard Type of operation, which is indicated for the Deduction type. You need to do the following: create a new Type of deduction (section “Settings” - “Deductions”), in it select the Purpose of deduction “Deduction for settlements of other transactions” and Type of operation “Retention of unspent accountable amounts”, indicate that the result is entered as a Fixed amount .
Next, we create the document “Deduction for other operations” (section “Salary” - “”), indicate the created type of deduction and the period of 1 month. We carry it out. The deduction itself will occur automatically in the document “Calculation of salaries and contributions.” After this, whenever we need to perform such a deduction, we must enter the document “Deduction for other transactions” with this type of deduction.
10. During synchronization, neither the Salary Reflection Sheet document is transferred. Only reference books were transferred. Why?
Check the “Start date for using the exchange” in the data synchronization settings: menu section “Administration” – “Data synchronization settings” – “Data synchronization” – “Configure” button. Most likely this date is greater than the date of the documents you are trying to transfer. Edit it. Just keep in mind that the date adjustment must be made in the synchronization settings both on the ZUP side and on the Accounting side.
11. I create and calculate the “Vacation” document, but when I try to post it, the document is not posted. The message “document not calculated” appears. Why?
Before posting a document, you must check the “Calculation approved” checkbox at the bottom of the document form, or use the “Approve” button in the general list of documents. This need arises if the database contains users with personnel rights. They also have access to the personnel part of the Vacation, Business Trip, Sick Leave and some others documents. It is these users who initially create these documents, indicating the period and other personnel settings, and the user with the rights of the accountant must check the calculation of the document (it is not visible to the personnel officer) and Approve this document.
12. I tried to use the document “Planned accrual assignment”, but when selecting an accrual, the types of calculations are not visible. When using the document “Change of planned accruals” everything worked out. What then is the first document in ZUP 3.0 for?
“Planned accrual assignment” is a fairly new document in ZUP 3.0. It is used to assign types of accruals that have the attribute “Supports several simultaneous accruals.” This feature means that one type of accrual can be assigned to one employee several times, with different input calculation conditions. And this accrual will appear for the employee in several lines with different amounts in the “Accrual of salaries and contributions” document.
For example, an employee was “assigned a mentee,” a new employee, for 3 months and was assigned a “Mentoring Bonus” of 10% for a period of 3 months. The next month they assigned another one for a period of 6 months and again assigned the same bonus (the same type of accrual), but for a different period and not 10%, but 7%. The type of accruals will be the same, but the lines in the document “Salary accrual ...” will be different, with different amounts. It is for such situations that you need to use this document.
13. When setting up synchronization between ZUP 3.0 and Accounting 3.0, you can specify that the upload is performed “consolidated by employee”. In Accounting, there is a similar setting in Accounting Options. What is the difference?
If in the synchronization settings we select the “Summary by employees” option, then the Statements will not be uploaded to Accounting at all, and the “Salary Reflection...” document, although uploaded, will not contain information about employees even in the tabular section.
If in the synchronization settings we select the option “With detailing ...”, and in the Accounting Parameters on the Accounting side we indicate “Summary ...” (menu section “Administration” - “Accounting Parameters” - “setting up a chart of accounts” - “Accounting for settlements with personnel” ), then the Statements will be unloaded from the salary, and the document “Reflection of salaries...” will contain information about employees in the tabular section. But when posting such a document, the postings will be made consolidated, precisely due to the settings in the Accounting Options of the accounting program.
That is, the setting in synchronization determines what is uploaded, and the setting in Accounting Parameters determines how postings are made in the “reflection of wages in accounting” document.
14. How can I configure the accrual type in ZUP 3.0 to reflect additional supply from the Chernobyl nuclear power plant?
It is enough in the salary calculation settings to check the box “Additional leaves for citizens exposed to radiation as a result of the disaster at the Chernobyl nuclear power plant” (menu section “Settings” - “Payroll calculation” - “Setting up the composition of accruals and deductions” - “Vacations” tab). After this, the corresponding accrual type and vacation type will be created in the program. The vacation itself must be reflected in the “vacation” document. On the “Additional leave, time off” tab, indicate the type of leave “Additional leave for victims of the Chernobyl nuclear power plant” and the period. After this, on the “Accrued” tab, the program will independently calculate the type of accrual (it will only calculate days, since the vacation itself is paid from the Federal budget)
15. How to remove dismissed employees from the list in ZUP 3.0?
To do this, you need to open the employee’s card (open the desired element of the “Employees” directory for editing) and at the bottom of this form check the “Do not display in lists” checkbox. All transactions regarding the employee have been completed." As a result, this employee will not be visible in the directory list. If you need to view it, then at the bottom of the “Employees” directory itself, you need to uncheck the “Hide employees for whom operations are no longer performed”
16. How can I enter information about earnings from my previous place of work in ZUP 3.0 to calculate sick leave?
To enter this information into ZUP 3.0, you should use the document “Certificate for calculating benefits (incoming).” It can be called up from the Salary menu section - see also - Certificates for calculating benefits or directly from the calculator for calculating average earnings in the “Sick leave” document (button “Add a certificate from a previous place of work”). The main thing is that after entering this information in the Sick Leave document, check the box “Take into account the earnings of previous policyholders” (the “Payment” tab), otherwise it will not be taken into account in the calculation.
17. The percentage of sick pay in the ZUP for an Employee is minimal 60%, although the length of service is long and should be 100%. I entered information about my work experience, but the sick leave program does not take it into account. Why?
It is likely that the reference date from which you entered the length of service is greater than the start date of the sick leave. That is, it turns out that at the start date there is no hospital experience in the program. Therefore, you should correct the date from which information about the experience is entered. This can be done directly from the “Sick Leave” document.
18. Is it possible to somehow track all current planned employee accruals in ZUP 3.0?
Yes you can. Firstly, you can view all planned accruals and deductions that are valid as of the current date in the employee’s card (the “Employees” directory) on the “Accruals and Deductions” tab. Secondly, after opening this tab, a window will appear and the “History” button will be available in its upper right corner. This button opens a report that will tell you about the entire history of changes in planned accruals for this employee.
19. How to make ZUP 3.0 so that HR officers cannot change documents in the already calculated period?
Yes, a ban date must be set. This is done in the Administration – Support and Maintenance section. Check the “Change prohibition dates” checkbox and click on the “Settings” link to the right of the checkbox to open the settings window. There we indicate which users, from what date, to which sections and/or objects to deny access. To perform this setting, you must have the appropriate rights.
20. I would like ZUP 3.0 to include the ability to prepare a layout of pension files.
There is already such an opportunity in 1C ZUP 3.0! In the list of regulated reports (menu section Reporting, references - 1C-Reporting) you can create such a layout. A form will open in which you need to select an employee (fill in all available and necessary information on the employee) and enter files with scans of the necessary documents. After this, you can send the Layout directly from 1C to the Pension Fund of Russia (if you have 1C-Reporting connected).
21. How can I print out an employee’s income certificate from the ZUP?
ZUP 3.0 has different forms that can help you with this. Firstly, as part of the list of the Employees directory there is a printed form “Certificate of Income (free form)”. Secondly, there is a document “Outgoing certificate for calculating benefits”, from which you can also print information about income. This document can be created based on the Dismissal document; it can also be found in the Main Menu – All Functions. Quite often, to provide information about income, they use the 2-NDFL form from the document “2-NDFL for an employee” (menu section “Taxes and Contributions”).
22. Every time you open a document that contains a list of employees, the sorting by employee names gets lost. How to set it up correctly so that it doesn’t go astray?
Yes, this sorting can be customized. To do this, you need to move the sorting option by Employee Name to the very top in the Additional program settings (menu section Settings – Additional settings). The fact is that by default the program is configured to sort first by Division, then by Position and only then by Name. It’s just that this order needs to be changed and all tabular parts of the list documents in ZUP 3.0 will be sorted by employees’ full names.
23. An employee combines the work of someone who has gone on vacation. It is necessary that the part-time employee receive both his own salary and the salary of that employee, and that the calculation takes place according to different schedules. How to implement this in ZUP 3.0?
In ZUP 3.0 it is better to implement this by entering “Part-time jobs” (this is a fairly new program mechanism). In the document “Assignment of part-time work” you need to enter information about who works for whom and the schedule of the person being replaced. Also enter the deadline and check the terms of payment for this Part-time Job. As a result, in the document “Calculation of salaries and contributions” for the replacing employee, both his Salary (according to the schedule that he has) and the calculation of the Salary of the replaced employee (according to the schedule of the replaced one) will be calculated. In order for this mechanism to be available in the HR Accounting Settings (menu section Settings – HR Accounting), you must check the “Part-time jobs are used” checkbox.
24. Where in the program do you need to fill in the information so that the information on the representative’s document is filled out on the title page of the 6-NDFL?
This information in ZUP 3.0 is filled in in the information about the organization. On the “Main” tab, you need to click on the “Change registration data” link and in the “reporting signs” settings group that opens, select the Representative and fill in the necessary information about the representative.
Just keep in mind that this information goes on the title page of the 6-NDFL/2-NDFL report when creating the report, and not when filling it out. Therefore, if you have already created and saved a report, then you need to create a new report.
25. Is it possible in ZUP 3.0 to formalize loan obligations? Or do I need to create the hold manually?
Yes, of course there is. For this purpose, ZUP 3.0 provides a group of documents in the “Loans to Employees” journal (menu section Salaries - See also). These documents contain information about the terms of the loan, changes in conditions, issuance and repayment of the loan. If the terms of the loan provide for repayment from salary, then in the “Payroll calculation...” document the deduction will be automatically made. Personal income tax will also be calculated on material benefits, if this is indicated in the conditions.
26. The T-3 staffing table is generated only for the current date; it is not possible to select the date for generating the report.
Most likely you are generating a T-3 report from the Staffing Directory. The developers provided that it forms the current staffing table. If you need to generate T-3 for some other date, then it is better to call the report from the list of Personnel reports (menu section Personnel – Personnel reports – Staffing list (T-3) report). In this version of the report, the default date is displayed in the report header.
27. Why is the additional payment for night work not calculated? The line in the Payroll document appears.
It is worth checking in the Payroll document what the value of the “Hour” indicator is. We’re standing.” It is used in the standard formula for calculating this Surcharge. Most likely “Hour. We’re standing.” turned out to be zero. This could happen for the following reason: in the Payroll Settings (menu section Settings - Payroll), the method for recalculating the employee’s monthly salary to the hourly rate is set according to the “Average monthly number of hours (days) in a month”, but the “Average monthly number” is not filled in the employee’s schedule hours". You must ensure that it is filled out or enter it manually.
28. The employee periodically works in conditions with difficult working conditions, but remains in the same position. Is it possible to reflect this in ZUP 3.0 without transferring to a new position?
Yes, in ZUP 3.0 this can be reflected using standard means. In the settings of the organization's Accounting Policy (in the "Organizations" directory on the "Accounting Policy and Other Settings" tab), you must check the "Use special working conditions" checkbox. After this, in the “Working Conditions” reference book, you need to create a new element and set working conditions. The fact that an employee works under these Working Conditions can be reflected in the “Ticket Sheet” document. As a result, there will be no need to transfer to another position; now working conditions are set not only through the Position.
29. I can’t find a document for maternity leave!
In ZUP 3.0, you should use the “Sick Leave” document for this. In the document, in the “Cause of disability” field, you must select the option “(05) Maternity leave.”
30. There is one ZUP 3.0 database with two organizations and two separate ACC 3.0 databases with the same organizations. How should I set up synchronization in this case?
You need to set up two different synchronizations. If we consider the setup from the Salary database, the situation is as follows. In the first synchronization there will be a path to the accounting database “A” and only organization “a” is selected for synchronization. In the second, the path to base “B” and, accordingly, the exchange is carried out through organization “b”. The path to the database, as well as the selection of the Organization through which the exchange takes place, occurs at the time of setting up synchronization.
31. The employee's payslip now contains lines for the past months, why did this happen?
The fact is that ZUP 3.0 implements a mechanism for tracking the need for recalculation. Most likely, after you completed the “Payroll calculation...” document last month, some change was made to the conditions for calculating wages as of the date of the previous already calculated month (for example, a personnel transfer was made). The program tracked this and recorded the need for recalculation for this employee/employees. You can track all current registered recalculations in the menu section Salary – Service – Recalculations. There you can manually delete or, on the contrary, add the need for recalculation.
In your case, you should analyze the situation, find out why the recalculation was registered and understand whether it is correct or not. Maybe it's just an accounting error.
32. I made the initial transfer of data from ZUP 2.5 to 3.0, I am generating reports on employee salaries, but they are empty. Why didn't anything transfer? There were no transfer errors.
Most likely, when transferring data, you used the recommended, shortened transfer option (it is set by default). Its peculiarity is that ZUP 3.0 contains only the most necessary information - data for calculating average earnings, information on calculated taxes and contributions, initial personnel information. You will not be able to see the data for calculating the average through salary reports; it will be used directly when calculating Sick Leave, Vacations, etc. You can also check the transferred information directly in the “Data Transfer” document log (menu section Administration – See also). And you can check the initial personnel information in the “Data for the beginning of operation” journal (menu section “Main”).
33. What does the mechanism of Synchronization of ZUP 3.0 and Accounting 3.0 imply: what information is transferred?
There are two main documents that participate in the synchronization process, these are “Reflection of salaries in accounting” (in accounting, salary postings are created on its basis) and the document “Statement...” (in the Accounting program they are attached to expense documents). The transfer of “Vedomosti...” can be disabled. A number of other documents may also be involved in synchronization: “Accrual of estimated liabilities for vacations” (if liabilities are kept track of), Depositing wages, Payment of deposited wages, Issuing a loan to an employee, Repaying a loan by an employee.
Directories that are used in documents are also synchronized: Organizations, Individuals, Reflection methods.
The full list of data registered for synchronization can be tracked here: Administration – Data synchronization settings – Data synchronization – Configure – Data synchronization parameters – Composition of sent data.
34. How to set the reflection method for holding (ZUP 3.0)?
For the Retention Type, the reflection method is not specified. The main thing in the settings for the type of deduction is to correctly select “Destination of deduction” and, if required, “Type of operation...”. Based on this data, when transferred to the Accounting program, the necessary posting will be automatically entered.
35. I want to put things in order with the calculated, withheld and transferred personal income tax. To analyze the situation, which reports and registers should I look at?
Firstly, you can use the reports provided by the developers: Analysis of personal income tax by month and Analysis of personal income tax payment (menu section Taxes and contributions - Reports on taxes and contributions). Well, secondly, you can directly analyze the registers that contain information about calculated, withheld and transferred personal income tax. Enumerated- this is the incoming movement of the register “Calculations of taxpayers with the budget for personal income tax”. Held– expenditure movement according to the same register and income movement according to the register “Calculations of tax agents with the budget for personal income tax”. Listed– expenses according to the register “Calculations of tax agents with the budget for personal income tax”.
It is most convenient to analyze using a Universal report (Main menu – All functions – Reports).
36. Where to enter information about advance payments for patents?
This information is entered in the employee’s card (the “Employee” directory). You need to go to the “Income Tax” tab and at the bottom of the window you will have the opportunity to enter a “Notification for advance payments on patents”. Here you must also indicate the employee’s status “Non-resident employed on the basis of a patent.”
You also need to enter information about the advance payment itself. This is done by the document “Advance payment for personal income tax” (section Taxes and contributions - All documents for personal income tax)
37. All accruals have been made, but for some reason the employees are not included in the Cash Register. What could be the reason?
The salary payment option may be incorrectly specified in the settings. Check in the organization settings (tab “Accounting policies and other settings” - “Accounting and salary payment”) or in the department settings which payment method is selected. If the correct option there is through the cash register, then check what is indicated on the employee’s card (tab “Payments, cost accounting”)
38. All accruals have been made, but for some reason the employees are not included in the cash register. What could be the reason?
If you mean the “Payable” column, this means that the employee has a debt for the previous accrual months. For example, this situation regularly arises among those who use rounding when paying salaries.
If we are talking about the personal income tax field for transfer, this means that at the time of salary payment there is personal income tax, which was calculated last month, but for some reason was not withheld. It is better to analyze this situation. Find out why personal income tax was not withheld. In principle, this is not always an error. It is possible that the employee simply was not paid and therefore it was not possible to withhold personal income tax. But in any case, the situation should be clear to you.
39. Which document in ZUP 3.0 reflects the rental of a car from an individual?
To do this, it is better to use the document “registration of other income” (menu section “Salary” - See also - document journal “Other income”). In order for this document to be available in the Payroll Settings, you must check the box “Other income not related to wages is registered” (menu section “Settings” - Payroll).
40. You need to calculate your salary, but the employee has not yet brought in sick leave. How to reflect his absences?
You should use the document “Absenteeism, no-show” with the type of absence “Absence for an unknown reason” (menu section Personnel - All absences of employees). This document will displace the employee’s working days from the schedule when calculating wages. After sick leave is granted next month, simply enter the Sick Leave document, which will automatically cancel the information for this Absence for an unknown reason.
In order for the document “Absenteeism, no-show” to be available, you need to check the appropriate box in the program settings (section Settings – Payroll calculation – Setting up the composition of accruals and deductions – Absence accounting tab).
41. The Timesheet document is not posted. A message appears: The time type Weekends does not match the planned data Attendance.
In this case, the program checks the compliance of the entered Timesheet and the days off specified in the employee’s Schedule. To prevent this from happening, you need to uncheck the “Check whether actual time matches the planned time” checkbox in the payroll settings (menu section Settings – Payroll).
42. For some reason, I can’t select Additional leave for irregular working hours in the Hiring Application. Although it is in the list of types of vacations.
Most likely, when creating this Type of leave, the “Vacation is annual” checkbox was not selected. Set it and this additional leave will be available when selecting annual leave in the Hiring document.
43. Please tell me why there are no buttons for selecting options for the Simple-Advanced view in the report settings? What can I do to make them appear?
Try resetting the appearance settings for the current user. This is done in the menu section Administration – User and rights settings – User settings.
44. I can’t understand how to choose a separate division when forming 6-NDFL?
To do this, you need to double-click on the “submitted to the tax authority (code)” field on the title page of the report. As a result, a window will open. In it, you should select the tax authority corresponding to the Separate Division for which the report is being prepared.
45. ZUP 3.0. Setting up a new type of accrual. We enter a new indicator and there you need to indicate whether it is numerical or monetary. Tell me what to choose?
If through this indicator you will enter some monetary value (for example, the seller’s revenue) or a ready amount for calculation, then it is more logical to indicate the “Money” option, but if this is an indicator of a certain quantity (for example, the number of watermelons sold) and Based on this amount, the accrual will be calculated, it is better to enter it as a Numeric. Although globally this setting does not affect anything yet, since you determine for yourself what is meant by this or that indicator that you create - pieces, liters, kilograms, kilometers or something else.
46. Please tell me how to properly set up accounting for separate divisions for submitting personal income tax reports?
It is necessary to select the “This is a separate division” checkbox in the “Divisions” directory elements that correspond to these separate divisions and, using the “Change” link, specify information about the tax authority to which this division belongs. As a result, the calculated, withheld and transferred personal income tax of employees registered to work in such separate divisions will be registered in the context of tax authorities. And when generating regulated reports, you will need to select a tax authority before generating them.
47. It is necessary that when choosing an employee it is clear whether he is an internal part-time worker or an employee at the main place. Can this be configured in ZUP 3.0?
Yes. To do this, in the HR accounting settings (menu section Settings - HR accounting), you need to set the Rules for the presentation of elements of the Employees directory. There are several options that involve displaying the “Type of employment”.
48. We start accounting in ZUP3 from scratch. We entered all the information about the employees. We wanted to pay an advance, but the advance payment form is not filled out
It is likely that in the document with which you entered the initial data for the employee (Hiring or Initial staffing), the option of paying the advance “By calculation for the first half of the month” is specified. It is necessary to enter, fill out and calculate the document “Accrual for the first half of the month” or change the option (indicate the Fixed advance amount or percentage). Then the Statement with the Advance payment option will be filled out automatically.
49. Please tell me how to divide personal income tax into main employees and contractual employees when reflecting salaries?
It is necessary to set a separate reflection method for “contractors”. This can be done in the document “Agreement (work, services)” in the field “Invoice, subconto” or in the document “Acceptance certificate for completed work”, if you use them.”
50. It is necessary to accrue vacation to the employee at his own expense. I can't find the document!
This document is called “Leave without pay”, it can be found in the document log “All absences of employees” (menu section “Personnel”). If this document is not there, then in the salary calculation settings you need to check the “Leaves without pay” checkbox (menu section Settings – Payroll – Setting up the composition of accruals and deductions – “Vacations” tab)
Last week two visitors wanted to know about summary entry of hours worked through report card in 1C ZUP 3. Let's look at this issue in more detail:
“Please help me set up a calculation in ZUP 3 that is similar to the calculation in ZUP 2.5. We previously introduced a time sheet with the “Summary, overall for the period” time entry method. How to do this in ZUP 3?
✅ Seminar “Lifehacks for 1C ZUP 3.1”
Analysis of 15 life hacks for accounting in 1C ZUP 3.1:
✅ CHECKLIST for checking payroll calculations in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:
✅ Payroll calculation in 1C ZUP 3.1
Step-by-step instructions for beginners:
ZUP 3 also contains the document Timesheet, which can be used to enter the hours worked by employees. However, this document does not have the ability to summarize hours worked.
You can implement such input using the document. To do this in the directory "Templates for entering initial data" you need to create a new element. In it, on the “Types of time” tab, indicate the types of time for which we need to enter information. For example, let's indicate the time types Turnout and Night hours.
You must also check the " Overall for the period«.
As a result, in the document log "Data for salary calculation" A new document type will appear for entering hours worked. Let's enter the hours worked for employees Khristenko and Tsvetaev. Khristenko worked at night.
After this in the document "Calculation of salaries and contributions" for calculations for these employees, the data from the document will be used "Data for salary calculation".
To be the first to know about new publications, subscribe to my blog updates:
The timesheet in 1C ZUP 8.3 is kept for those employees whose wages depend on the amount of time worked (temporary workers).
There are two ways to record time worked:
- Accounting for deviations from planned time. In this case, all absences from work (time off, vacation, sick leave, etc.) are recorded. This accounting method also reflects unplanned work (overtime).
- This method reflects not only unplanned work and absences, but also time worked according to the schedule - continuous registration.
If you are wondering where to find the time sheet in 1C Accounting 8.3, I won’t bother you - it’s not there. For the purposes of extended accounting for salary, the 1C ZUP 8.3 solution is specially purchased. We'll talk about her.
The first thing you need to do is for the current year (for the year the timesheet is kept). From the Setup menu, select Production Calendars.
If the calendar has not been previously created, it must be created and filled out automatically, checking for correctness and making changes if necessary.
Opening hours
After filling out the production calendar in 1C ZUP, you need to create and fill out employee work schedules. To do this, go to the “Settings” menu and select “Employee work schedules”. 
The schedule can be filled out automatically and adjusted if necessary.
Work schedules can be set for employees using documents such as “Hiring” and “Personnel Transfer”.
ZUP has the ability to massively change the work schedule of employees.
In such situations, when an employee’s working conditions have changed for a certain period of time (for example, a shortened day), individual schedules are indicated for them. Setting up individual schedules is located in the “Salary” menu. If an employee has an individual schedule for a certain period, the program will not take into account the main one.
Filling out a time sheet in 1C ZUP
The timesheet in 1C ZUP 8.3 is located in the “Salary” section, item “Timesheets”. The timesheet uses the designations that are found in the “Types of Use of Working Time” directory. If it is necessary to indicate several types of time, each of them is indicated on a separate line.
The timesheet can be filled out automatically, adjusting the data if necessary. Some enterprises use ACS (access control and management systems). The whole point is that all inputs and outputs are recorded using an electronic access system. This data can be uploaded to a timesheet, eliminating the need to maintain it manually.
In order to be able to change the data in the timesheet regarding the work schedule, in the program settings you need to uncheck the “Check that actual time matches the planned one.” Otherwise, if the timesheet indicates working hours, for example, on a day off according to the work schedule, the document will not be posted.
It should be remembered that when maintaining both timesheets and reflection documents at the same time, the timesheet will have the highest priority when receiving time worked for payroll calculation.
Form T-13
In 1C ZUP 3.1, there is a printed form “T-13” for viewing time worked. You can generate this report from the “Salary” section by selecting “Salary reports”. The report you need will be called “Time Sheet T-13”.
Loading...
