Sample of filling out safety instructions. Features of filling out a safety log

According to the legislation of the Russian Federation, every enterprise must maintain a safety log. An example of such a journal is given below. The safety log keeps records of employee briefings on the rules of behavior in the workplace, and keeping a log of briefings ensures control over these activities.

No. 181-FZ dated July 17, 1999 “On the fundamentals of labor protection in the Russian Federation” in Articles 14 and 15 clearly defined the employer’s responsibilities regarding the protection of the life and health of employees.

Depending on the situation, there are several types of safety training.

Introductory. This type of training is carried out with each newly hired employee. The head of the enterprise, safety engineer or other authorized person conducts an explanatory conversation with the newcomer and introduces him to the instructions. This type of training takes place on an individual basis.
Repeated. This is the most commonly used instruction. It is held once every six months with all employees and is aimed at refreshing existing information and, if necessary, providing new information. This event is also carried out by authorized persons and most often takes the form of collective training.
Target. This study of instructions has a narrowly focused effect. Targeted briefing is carried out before the employee performs certain tasks that involve a risk to life and health. This training is individual in nature.
Unscheduled. Instructions that are not included in the existing action plan are carried out at the enterprise in the event of the introduction of new equipment into production or the launch of an additional technological process. Unscheduled study of instructions with the team also occurs in the event of a violation of safety regulations resulting in an accident, as well as at the request of higher authorities.

Let's look at how to properly format a safety magazine:

The registration journal is an A4 format stationery book. This form of accounting book was developed in accordance with GOST 12.0.004-90 and is freely available.
All sheets of the safety log are numbered, stitched and certified by the signature of the manager and the seal of the organization.
The full name of the company, the name of the instructing unit (if any), the start and end dates of maintaining the accounting journal are entered on the title page of the document.
For more convenient systematization, it is recommended to create recording logs separately for each type of instruction. This will make the work of instructors and regulatory authorities easier.

Carrying out activities to study safety precautions with working employees, and, accordingly, maintaining a log of briefings is assigned to the head of the enterprise or a safety engineer. In this case, these responsible persons must have a certificate of authority. For this purpose, they undergo special training every five years. During the training process, in addition to all knowledge, they are given instructions on how to properly keep a safety log.

Safety magazine - control and responsibility

Control of the safety log is strictly regulated:

Every day by the head of the department.
Once a month by the head of the safety department;
Quarterly by the head of the enterprise.

During the inspection, the controlling person makes a note in the journal about the presence or absence of violations and certifies this information with a signature.

This accounting document must be kept by the responsible person. After the safety log is completely filled out, it is handed over to the organization’s archives and stored there indefinitely.

How to fill out a safety log

The process of filling out the log is preceded by a briefing procedure. The specialist provides the employee with instructions to study, after which he gives the necessary explanations and answers any questions that arise. As soon as the training is completed, the tabular part of the registration document is filled out.

Completing this part of the log is quite simple. It is necessary to enter the necessary information in accordance with the names of the columns. This reflects the date of the event, information about the employee being instructed (full name, date of birth, position, department), type of instruction, number of hours of training and information about the instructor. After all the manipulations have been completed, the entered information is certified by the signature of the employee who underwent the training and the signature of the person who conducted it.

How to fill out a safety log is explained in detail in the specialist’s job descriptions.

To avoid safety violations, both the employee and the employer must fulfill their obligations on this issue.

After completing the training, the employee must strictly follow all prescribed instructions, use the provided protective equipment, and promptly inform his superiors about any malfunctions that have arisen.

The employer, in addition to the theoretical part (development of safety instructions, training, information about working conditions), must provide the employee with personal protective equipment, monitor the implementation of instructions, and ensure the passage of medical examinations.

Only joint efforts will help minimize production risks.

The absence of a training log at an enterprise or failure to fill it out is regarded by regulatory authorities as admission to a dangerous facility by an untrained employee. The punishment for this violation is quite severe. Administrative punishment involves a fine in the amount of 110,000 - 130,000 rubles, for officials - from 15 to 25 thousand rubles. Repeated violation entails an increase in fine to 200,000 rubles or suspension of the organization’s activities for 3 months. Material deduction from an official in this case ranges from 35,000 to 40,000 rubles, or a ban on similar activities for a period of 1 to 3 years.

If a safety violation results in the death of a person, a prison sentence may be imposed.

By complying with all the requirements of our legislation regarding safety, the employer and employee will preserve finances, life, health, and sometimes freedom.

At every enterprise, regardless of its complexity and danger of the production process, workers must be instructed in safety precautions. After obtaining the necessary knowledge, the worker is required to sign in a specially designed briefing log, the form of which must comply with GOST. After finishing the journal, it is handed over to the organization’s archives and stored there.

Logging and monitoring

Failure of an employer to keep a log of instructions will result in an administrative penalty in the form of a fine. And in the event of harm to health or death of an employee at work who has not undergone training, it provides for criminal liability.

Control over the maintenance and status of the journal should be exercised daily by the immediate supervisor of the department. The deputy director for labor protection or the head of the safety service is responsible for the correctness of the design and its content. Who, according to his job responsibilities, must check the journal at least once a month and make appropriate entries in it about the presence or absence of violations. Such a check must be carried out once a quarter by the general director of the company or his deputy with appropriate qualifications.

If the company is not large and there are no branches, then supervision over the maintenance of such a journal falls entirely on the first manager.

Responsible persons for the design of the journal

The preparation and organization of briefings are carried out by the following persons:

What types of briefings are there?

Familiarization with the rules of labor protection and safety in the organization, depending on the period and topics, are divided into the following types:

introductory, carried out once when registering a new worker for production. Or when transferring from one specialty to another. This type of training usually involves the delivery of information to the person being instructed regarding his profession or position. If an employee refuses to undergo such training, for any reason, the employer has every right to refuse him employment;
targeted, is carried out if a worker is issued orders to perform certain work that are not related to his main profession. This may include work to prevent or eliminate an emergency situation, eliminate significant violations identified during an inspection, as well as work performed outside the territory of the enterprise;
unscheduled, implemented during breaks in work for more than two months; if work is associated with hazardous factors, then more than a month. And also when familiarizing yourself with accidents and emergencies that occurred at the enterprise itself or other organizations. Such instructions are carried out to prevent such cases;
secondary, is carried out with the entire group of people who have undergone primary knowledge. This instruction is carried out for the purpose of refreshing knowledge through repeated training, which should be carried out at least once every six months. For professions associated with harmful and dangerous working conditions, secondary instruction is carried out once a quarter;
familiarization with safety precautions in the workplace.

When conducting all types of instruction, a note is made in the journal about the type of training, and the signatures of the instructor and the person being instructed are affixed.

Formation of a safety briefing log

The registration of this type of registration document must be carried out in accordance with regulatory legal acts on labor protection. Which subsequently will help avoid conflict situations between the employer and the inspection authorities, as well as minimize the risks of receiving an administrative penalty.

To correctly create a briefing log, you must purchase the required form of the provided sample, and then display the following information on the title page:

The instruction book itself must contain the following information:

date of acquaintance (day, month, year);
date and year of birth of the mentee;
last name, first name and patronymic of the employee;
position or profession of the worker. If the employee is posted, then indicate the name of the organization in which he is employed and the details of the certificate of training in the profession;
type and topic of instruction;
last name, first name and patronymic of the official who conducts the briefing;
signatures of the person who conducted the training and the employee who completed the training;
period of work in this department;
factors due to which instruction is carried out. Such information is indicated during an unscheduled inspection;
information about the person who issued the work permit or permission to perform specialized work;
date when the permit was issued;
paintings of the person who issued the permit and who received it.

When filling out the book, you must provide all the information required by the form.

If a column cannot be filled in due to the lack of necessary information, a dash must be placed in it. If this requirement is not met, the regulatory authorities may issue a reprimand and also require the employer to bring the guilty person to disciplinary liability.

Responsibilities of the employee and manager

Each worker of a certain organization has his own responsibilities to comply with safety regulations. When carried out, the employee will be able to save not only his own life, but also the life of the entire team.

The employee’s direct responsibilities for compliance with health and safety requirements include:

implementation of regulatory legal acts on labor protection and other legislative documents in case of dangerous or harmful work;
timely training in issues related to the safe conduct of the labor process. This process must be recorded in the provided protocol;
become familiar with working conditions directly at the workplace;
take safety exams to confirm your knowledge.

In turn, the first head of the company, in order to reduce the level of accidents and injuries, must observe the following nuances:

carry out activities related to organizing employee training;
provide internships for newly arrived employees at the enterprise;
inform subordinates about changes in production processes;
limit the access of employees who have not undergone the required training to perform their job duties;
test the team's knowledge regarding workplace safety issues;
provide workers with the necessary amount of personal and collective protective equipment (PPE and SCP);
inform subordinates in advance about the likely risks that may entail their health.

Due to the increase in injury rates at enterprises in all industries, special attention is paid to occupational health and safety. Therefore, timely conduct of briefings allows us to significantly reduce the accident rate and the increase in industrial injuries in the workplace. And also protect the manager from the prescribed fines and punishments.

In contact with

To ensure normal operation of the enterprise and avoid emergency situations, regardless of working conditions, it is necessary to comply with safety regulations. For this purpose, the law obliges legal entities to conduct training and briefings with their employees, and to reflect information about this in special books - journals for registering safety briefings.

The enterprise, in accordance with GOST 12.0.004-90, conducts the following safety training:

Target.
Primary in the workplace.
Introductory.
Unscheduled.
Repeated.

Induction training is carried out when hiring new employees, regardless of profession, education, qualifications, working conditions, etc. Training is carried out by a safety engineer in accordance with developed and approved instructions.

Initial training at the workplace carried out before the employee starts work. Professions that require this training are determined by the head of the enterprise in agreement with the safety engineer and heads of structural units. Basically, these are specialties associated with the use, maintenance and repair of specialized equipment and tools, as well as working with dangerous and harmful working conditions. This briefing is carried out by the heads of structural divisions individually with each newly arrived employee.

The specialist conducting the training tells you what can be done, describes and shows the procedure, and also explains what is prohibited. In some cases, an internship and entry into work permit documents are required.

Re-briefing should be carried out with all employees of the enterprise at least once every six months. It is carried out by a safety engineer or the head of a structural unit. Its main purpose is to test the existing knowledge of employees and, if necessary, fill gaps.

Unscheduled briefing must be carried out with all employees of the company upon the entry into force of new labor safety standards, the introduction of new equipment or changes in the production process, identification of facts of safety violations, in case of accidents and emergencies, at the request of inspection bodies, etc. It is carried out by an engineer TB or the head of a structural unit in the scope and subject matter depending on the reason that caused this training.

Targeted training is the acquisition of knowledge on a specific one-time function (for example, emergency response, etc.)

All safety training must be recorded in appropriate logs.

Who is assigned responsibility and who keeps the log

In accordance with the law, the safety manager and engineer must have valid certificates that they have been trained in specialized institutions. At the same time, it is necessary to remember that the manager must be trained once every 5 years, because only he is responsible for organizing safety and health at the enterprise.

Procedure for keeping a TB journal and sample filling

The safety briefing log must be kept continuously at the enterprise in a standard form in compliance with the mandatory details provided for by GOST 12.0.004-90. This document can be supplemented by the company depending on the type of activity performed. As a rule, these magazines can be purchased from printing houses in ready-made form. It is advisable to create a separate register for each type of instruction. The safety log must be laced, numbered, sealed with the company seal and endorsed with the signature of the manager.

During training, the employee is provided with safety instructions, which he studies. The safety officer explains the main points and answers all the employee’s questions. After this, the engineer checks the knowledge gained and enters the relevant data into the safety briefing log.

The title page contains the name of the organization and its structural unit. The following is the name of this register. In the lines “Started” and “Ended” you must write down the corresponding dates.

The tabular part of the document indicates the date of training, full name, year of birth of the person being instructed, his profession or position, and the structural unit where the employee is going to work. Then fill in information about the type of instruction provided, full name. instructing. As soon as the employee becomes familiar with the safety rules, the log is signed by the person responsible for the instruction and the employee himself.

When a mandatory internship is provided, it is necessary to fill out the appropriate columns with the number of shifts, signatures of the intern and the person who conducted it.

In the case of unscheduled training, in the line with the type of training, you must indicate the reasons that caused it.

In addition to this magazine, the organization can use personal training cards, which are compiled for each employee.

Responsibilities of employer and employee

Both the employer and his employees are responsible for safety precautions. Only the fulfillment of their responsibilities by each party will make it possible to avoid accidents and emergencies, as well as ensure the normal functioning of the enterprise.

The absence of a training log or improper maintenance of a safety training log by an employer is an administrative violation for which a fine is imposed. In this material we will tell you what the design rules for this magazine are.

From the article you will learn:

Safety briefing

Safety briefing is a set of training events during which an employee receives information about safe work methods and rules that must be followed during the performance of work functions to prevent injury or emergency situations. Its implementation is provided for by current labor legislation and must be carried out in accordance with its requirements.

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Encyclopedia on labor protection on a turnkey basis with a unique set of mandatory samples from the Personnel System.

In particular, the requirement for mandatory training on labor protection is provided for the employer by the provisions of Art. 212 Labor Code of the Russian Federation. In turn, in accordance with Art. 213 of the Labor Code of the Russian Federation, the employee is also required to undergo timely and complete training organized by the employer.

Note! The employer must not allow persons to work who have not undergone safety training.

The rules for conducting training are established by Resolution of the Ministry of Labor of the Russian Federation and the Ministry of Education of the Russian Federation dated January 13, 2003 N 1/29 “On approval of the Procedure for training in labor protection and testing knowledge of labor protection requirements for employees of organizations.” According to this document, the enterprise must carry out the following types of instructing workers regarding safety rules:

induction training, carried out when new employees and other persons are hired for the first time to perform labor functions in a given organization, for example, students in practice or third-party specialists working under a contract;

initial instruction for employees who are starting to perform a certain type of work for the first time using special tools, equipment or machinery;

refresher briefing, which is carried out after a certain period from the date of the initial briefing. The period for re-instruction should be no more than six months;

unscheduled briefing, which is carried out in the event of unforeseen circumstances requiring the provision of new information to employees about the current rules for the safe performance of work. For example, such circumstances may include the adoption by authorized bodies of new regulatory documents regulating the scope of activity of a given enterprise, or the acquisition of new equipment by an organization;

targeted instruction, which is carried out in case of need to perform one-time work of a special purpose, requiring the execution of special permits, and when holding mass events in the company.

Note! Requirements for the procedure for conducting briefings for specific areas of activity are established by industry regulations.

Safety instructions

All types of briefings for enterprise employees, as well as other specialists involved in performing labor functions in a given company, are carried out by studying the safety requirements set forth in the company’s local regulations, technical and operational documentation, as well as safety instructions when performing work.

At the same time, the general procedure for conducting such instruction must be implemented in accordance with the Model curriculum for training in labor protection and testing knowledge of labor protection requirements for employees of organizations, approved by the Ministry of Labor of the Russian Federation on May 17, 2004.

According to the provisions of Art. 212 of the Labor Code of the Russian Federation, the responsibility for developing appropriate instructions rests with the employer. As a rule, it is compiled by a labor protection specialist. During the formation process, he can consult with specialists from specialized departments, for example, the medical service. In addition, if the company has a trade union body, it must take into account the opinion of its representatives in accordance with the procedure established by Art. 372 Labor Code of the Russian Federation.

Safety training log

According to clause 2.1.3 of the Decree of the Ministry of Labor of the Russian Federation and the Ministry of Education of the Russian Federation of January 13, 2003 N 1/29, all types of briefings carried out must be recorded in a special logbook for registering safety briefings. At the same time, “Methodological recommendations for the development of labor protection instructions”, approved by the Ministry of Labor of the Russian Federation on May 13, 2004, establish that specific samples of safety instructions implemented in the organization and subject to inclusion in the specified journal are given in the local labor protection instructions and safety precautions approved by the regulatory document of the organization.

For small organizations, it is sufficient to have one safety training log, which records information about all training events conducted. However, for large companies it may be appropriate to have several separate logs, for example for different types of training or different departments.

In some cases, in addition to the registration log, the briefing must also be registered in the work permit, for example, when conducting targeted briefing.

Safety training logbook: sample 2017

The current legislation does not contain specific requirements for a sample safety training log, therefore each enterprise has the right to independently develop and approve the forms of such a document, taking into account its needs. In practice, some employers use for these purposes the form given in Appendix No. 4 to the State Standard of the USSR GOST 12.0.004-90 “System of Occupational Safety Standards. Organization of occupational safety training. General provisions”, approved by Decree of the USSR State Standard of November 5, 1990 N 2797. Despite the fact that today this document has already been canceled, this form is quite convenient for registering introductory and other types of briefings.

Note! You can download the safety briefing log form with recommendations for filling it out on our website.

As a rule, the standard form of a safety briefing log is a table that contains the following main columns:

date of the training event;
type of instruction in accordance with the classification given in the Decree of the Ministry of Labor of the Russian Federation and the Ministry of Education of the Russian Federation of January 13, 2003 N 1/29 - introductory, primary, repeated, unscheduled or target;
last name, first name and patronymic of the employee who completed the training;
date of his birth;
job position of the instructed employee;
information about the instructing employee, including his last name and initials, as well as his job position;
additional information, for example, the reasons for organizing an unscheduled briefing;
signatures of the participants of the training event, that is, the instructed and instructing employees.

These columns may well be supplemented with additional columns, for example, the number of the safety instructions used during the relevant briefing, or information about the employee’s internship.

The employer is obliged to ensure the safety of its employees. Routine safety training is a means of informing workers about how to avoid injuries at work.

Labor legislation requires keeping a special journal with a schedule for such briefings.

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Basic Concepts

Occupational safety is a set of measures to ensure the safety of employees of an organization.

It includes:

actions to ensure fire safety;
sanitary maintenance of the enterprise;
safety when using electrical equipment;
measures to improve working conditions.

Safety precautions are an integral part of labor protection. It consists of activities aimed at reduction of industrial injuries.

Safety consists not only of maintaining the good condition of production buildings and equipment, but also instructing staff about safe work rules.

At large enterprises, this is done by a labor protection specialist. Read more.

Legislation

The main document regulating employee health issues is the Labor Code. Article 212 clearly states the employer's obligation to notify its employees about possible health risks. The same article states that the employer is obliged not to allow employees to work who have not undergone safety training.

Article 225 of the Labor Code of the Russian Federation states that every employee of an organization, including managers, must know safety regulations.

If a person is just starting a job, the manager is obliged to educate him about these rules. The employee must listen to all safety briefings and then sign in the logbook.

Logging

Keeping labor safety logs is necessary for reporting to supervisory authorities. This should be done by a dedicated specialist within the organization.. The log is useful not only for the state inspector, but also for the employer, since it allows you to monitor the progress of workers listening to instructions.

There are different types of magazines, they all have a standard appearance, but different purposes.

Any organization should maintain the following types:

Induction training log– it records those who attended the very first safety briefing, which is mandatory for employees at all levels;
On registration of workplace briefings– these briefings are carried out by responsible work managers right before they begin, as a result of which an oral questioning is carried out, and a note is made in the log about the employee’s access to work;
Accounting for instructions on labor protection;
Accounting for safety training– it records the results of intermediate training and knowledge control on TB;
According to accounting;
For issuing instructions to workers;
On fire safety;
Accounting for fire safety equipment;
Accounting for inspections– the document contains data on all inspections of working conditions, as well as violations identified during them. This journal must be maintained by both individual entrepreneurs and legal entities;
Accounting for briefings according to the rules of working on electrical equipment;
Accounting for the first and second stages labor protection control and working conditions.

Sample of a completed journal for recording instructions:

Here you can find a journal form for recording instructions.

Filling procedure

Previously, GOST was specified, according to which it is recommended to keep all logs. But he is only a recommendation. There is no uniform standard for recording occupational safety measures. What is important here is not the form, but the content of the report. Nevertheless, several informal rules for record keeping can be identified.

There is a standard form for the safety log. This A4 size book, a sample of which can be found on the Internet. Such books are sold in stationery stores. It is better to immediately take them with a reserve, because you can make mistakes during the first attempts to fill out the journal.

The pages of the magazine must be stitched and numbered if it was printed on a printer. It should begin with a title page, which indicates the full name of the organization, as well as the date the document was maintained. Numbering is done in black ink on each page in the right corner.

The magazine is stitched with twine, and stickers are made on the first and last pages, on which the company's seal is affixed. Part of the seal should be on the magazine itself, part - on the sticker. Next to them write the number of pages of the document with a pen.

Only responsible persons may be allowed to fill out who have undergone special training.

It is held once every five years. Upon completion of training, a person acquires a certificate confirming his right to maintain safety logs. During the training, the employee will be told how to keep a journal, how to flash it, how much to store, to whom to present it, etc.

Usually the log is filled out by a safety engineer, who is paid separately for this. Sometimes the responsibility for taking into account briefings falls on the head of the organization.

Filling out the document consists of putting down:

dates of instruction;
type;
Full name of the employee and safety engineer;
their signatures.

Watch the video on filling out a logbook for recording occupational safety instructions at the enterprise:

Thus, TB magazines are needed to monitor the implementation of work on instructing employees. There is a standard form of logging. These documents must be kept by the organization to pass government inspections.